Benefits of using electronic access control to secure spaces in your department:
- Keyless access to spaces: Departments who install card readers to their spaces no longer have to issue keys to those spaces. This means that unlike situations where doors have to be re-keyed when a key is lost, access to the space can be secured quickly without any changes to the door hardware. Please note that if an i-card is misplaced or stolen, the loss should be reported immediately.
- Audit trail of access: The access control system maintains a detailed log of which cardholder accessed which door and when. Area Access Managers can run these reports for the spaces that they are responsible for via the AAM application.
- Schedules for locking doors: The access control system allows the establishment of locking and unlocking schedules for doors. This allows doors to automatically lock and unlock at specified times (e.g., M-F 7am-5pm; S-S closed) without any intervention. Lock schedules can also be changed to accommodate the needs of departments or for special events. Note that Area Access Managers cannot change door schedules on the same day. Schedule changes need to be requested by emailing email@example.com.
- Card access to unlock doors: The card reader at a door can be programmed to unlock the door. For example, a privileged user can unlock a door by double-swiping or double-scanning their i-card.
- Self-service management of access lists: Using the AAM web application, authorized Area Access Managers can manage the list of departmental users who have access to their secured spaces. Departments can add and remove users from their access lists. Changes made to access lists are applied to doors automatically within 15 minutes.
- Alarms: Doors that are on the access control system can be alarmed if they are propped open, or if someone uses a key override instead of using their i-card. For situations in which doors are propped open, the system can have a local audible alarm sound at the door to emphasize the importance of keeping the door closed. Alarms are received and monitored at the UIC Police Department 24×7, 365 days a year.
- Intercoms: Need to be able to “buzz” a visitor in after a brief interaction by camera or by phone? The access control system integrates with video intercom systems to allow departments to enable visitor entry into their spaces after visual or verbal verification of identity.
Managing your departmental card readers
Departments that already have or are planning to install new card readers should follow the 5-step process outlined below for on-boarding those card readers so that access lists can be managed within the department. Doing so will allow departments to:
- approve entry for their staff and students into buildings that are secured by i-card access, and
- control access to any departmental spaces that are secured by card readers
Departments who have already gone through this process should email firstname.lastname@example.org for any changes to their existing setup that might be required.
- Identify access privileges, i.e. the areas/spaces to be accessed, and the time-frames for access (e.g. 8am-6pm M-F, 24×7 etc.).
- Identify all access groups (e.g. administrators, support personnel, students etc.) who need access, and who may have different access privileges. If all departmental staff and students have the same access privileges, they can all be categorized into the same access group.
- Compile a list of the designated “Area Access Managers” for the department, so that they can be setup with the ability to manage departmental access groups on their own via the AAM web application.
- Provide the information collected in steps 1 through 3 above to email@example.com.
- Compile a list of UINs for all individual requiring access, along with which an indication of which access group they belong to. The Area Access Managers can then use this list to update access to departmental readers via the AAM web application.